Sport Information

Checks for Winning prizes have been delayed if you have not provided financial information with your registration. Under state and federal laws, we will need to issue 1099s for the prizes and thank you ahead of time for following rules and regulations.

THE GRIEVANCE PROCESS

Any individual who feels they have been treated unjustly whether on the competition field, or on our premises must file formal grievance addressed to three individuals other than sports coordinator, including the department coordinator, and the event chair and co-chair (or CEO), and the Board of Trustees with the following information:

Filer’s legal name/address/phone number and other contacts

Date/Time of incident

Location

People involved

Witnesses (name/address/phone number and other contact information)

Pictures

Thorough explanation of incident

Attach any police reports as feasible

Depending on the level of the safety for which the issue has taken place, once the formal grievance has been received by the department, a review process will be initated. Due to the level of the situation, either the department coordinator, or a board, will reach out to the individual(s) filing the grievance. Additionally, a committee may be set up to conduct a thorough investigation.

For example if the situation involves a competition incident, the first level of the grievance process will be referred to the sport coordinator (i.e. soccer coordinator) to complete an investigation and confirm all the information provided is true. If the issue is could not be resolved, the soccer coordinator will provide this information to the departmental coordinator (i.e. All sports coordinator).

At the second level of determining direction, the department coordinator will notify the event chair and co-chair of the situation and begin a full investigation in trying to remedy the situation. A final report confirming the incident, facts, and parties involved must be provided to the chairmen of the event. A signature from all impacted parties must be provided with this report to confirm if the issue was resolved, or not, and possible resolutions expressed by each party for further mediation. If all parties have come to a full compromise, and the issue resolved, a signature form all parties must be submitted with the final report no further action is needed.

Once resolved, a final report will be rendered from both the event chair and co-chair, and the department coordinator to the board of trustees of the United Hmong Family, Inc. for closure. If there is no resolution, the board will summon its own committee to review the situation and determine a resolution.

In the situation the incident involves involves any criminal act, or behavior, the United Hmong Family, Inc. will move forward with reporting the incident to local authorities and may need to gather more information by contacting all the impacted parties to confirm the accuracy of the report, to ensure the security and safety of all parties that may be impacted.

Questions?
Please contact Nyiako Thao (651) 500-8910